Guidance notes for officers appealing
[
Previous page: Preparing your main statement |
Next page: The hearing]
The department’s/agency’s statement
When the Secretariat has received your statement a copy will be sent to
your former department/agency for their response. They will also have to
submit their statement to the Secretariat within a given deadline.
The department’s/agency’s statement will contain all the facts which it
thinks are relevant, and explain the reason for dismissing you. It will
also contain copies of relevant documents.
At the same time as the department/agency are asked to submit their
statement you will also be informed that the request has been made and
given a date for your hearing. Copies of the Department’s/Agency’s
statement will be sent by the Secretariat to you and your representative
and you will have the Department’s/Agency’s statement for a minimum of
three weeks prior to the date of your hearing.
If you want the department/agency to provide any other documents you should
ask the Secretariat who will, in discussion with the Board, decide if they
are relevant. If they consider that they are, the department/agency will be
asked to produce them, and unless there is some special consideration of
confidentiality they will be copied to you.
Extra documentation (either your response to the Department’s/Agency’s
statement of case or additional papers that you wish the Board to consider)
can be submitted up to 10 working days before the hearing
but it essential that anything you wish the Board to consider is submitted
in writing prior to the hearing. It is preferable that extra documents are
received prior to that deadline to ensure they can be circulated to all
parties and considered in a timely fashion. Any papers that are forwarded
on the 10th working day before the hearing must arrive no later
than mid-day to allow time for them to be circulated.
Anything received after midday will be not be considered as having
been received on time and, irrespective of the content, will not be
submitted to the Board. New statements of case or further grounds of appeal
will not be accepted. The Board may decide to admit further
documentation from you if the department/agency submit papers on or close
to the 10th working day and accepts that a response from you is necessary
before the hearing. Otherwise you will be able to deal with this as part of
your oral statement to the Board.
